Tips for Writing an Effective Cover Letter

Purpose - a cover letter is always sent with your resume to introduce yourself to an employer and to communicate your interest in being considered for a position with that organization.  The cover letter should make note of some of your qualifications for the job and get the employer interested in reading your resume. Each cover letter you send will be different. The last paragraph of a cover letter should include a request for an interview.

Tips for Writing an Effective Cover Letter

1. Send it to someone by name-get the name of the person who is in charge or the person who will be interviewing you.
2. If you are unable to determine a name of the person in charge begin with:  Dear Sir or Madam:
3. No mistakes---Make sure you get the person's name and title, organization name, and address correct!
4. Be certain there are no spelling or grammatical errors before you send it!
5. Be friendly and professional not pushy! The purpose of the letter is to request an interview not demand one!
6. Use good-quality paper that matches your resume paper-and a matching envelope if possible.
7. Be clear about your reason for writing---your goal is to get an interview, so make sure you ask for one!
8. Do not be too wordy-managers are busy people and don't have time to read a letter that never seems to get to the point---Be brief and direct.
9. Explain what is special about you-sell yourself.  Give highlights of your background that show why you are qualified for the position.
10. Make sure to thank the person for his/her time in your closing paragraph.  
11. Have a career counselor proofread your cover letter. Perfection is the goal!

SAMPLE COVER LETTER

Your Street Address
Anytown, PA 18888
(570) 555-5555
Current Date
Exact Name of Person
Title or Position
Name of Company
Street Address
City, State Zip

Dear Mr./Ms./Dr. Last Name of Person:
(Dear Sir or Madam if answering a blind ad):
As a recent graduate of Keystone College in the field of Hotel and Restaurant Management, I am very interested in pursuing a career with your organization.  I am enclosing a copy of my resume for your review.
In May 2004, I received my Associate's Degree in Hotel and Restaurant Management from Keystone College.  My employment experience includes working since the summer of 1996 as a hostess, waitress and banquet coordinator.  After starting with a family-style restaurant at age 14, I quickly earned a reputation as a mature and responsible young person.  I earned the trust of the owner and was soon working all shifts and filling in during the manager's absence.
Very customer-service oriented, I am known for my ability to remain calm and in control during hectic and busy times.  I value teamwork and I try to motivate others to follow my example of professionalism and dedication to service.
I welcome the opportunity to meet with you at your convenience to discuss your current and future needs and how I might serve them.  You may reach me at (570) 555-5555.  I look forward to your call.  Thank you for your kind attention and consideration.
Sincerely,
(Your Signature Here)

Your Full Name -Typed

Enclosure